Privacy Statement

Office Products International Ltd (OPI)

Our Privacy Commitments

Office Products International Ltd (OPI) respect the privacy of every person who visits, registers with or subscribes to our website and on-line publications, and is committed to ensuring a safe on-line experience. This Privacy Statement outlines the information OPI may collect and how we may use that information. This Privacy Statement also tells you how you can verify the accuracy of your personal information submitted to OPI through our Site and how you can request that we delete or update it.

Please note that the Site may contain links to external sites and may contain advertisements for, and/or the opportunity for you to purchase products or services from third parties. Please note that this privacy statement does not control the activities of such third parties, and users should consult those third party sites' privacy policies.

Information about OPI

OPI’s principal business activities are:
• Business-to-Business Publishing
• Organisers of Forums, Conferences, and Exhibitions for the Office Products industry

Office Products International Ltd
Diamond House
36-38 Hatton Garden
London
EC1N 8EB
United Kingdom

Name of the Data Controller

The Data Controller is Office Products International Ltd.

Office Products International Ltd is subject to the UK Data Protection Act 1998 and is registered in the UK with the Information Commissioner to process your personal information.

Collection of Personal Information

OPI’s primary goal in collecting personal information from you is to give you an enjoyable customised experience whilst allowing us to provide services and features that most likely meet your needs.

OPI gives you the option to access our Sites' home pages without subscribing or registering or disclosing your personal data.

We collect certain personal information from you, which you give to us when using our Sites and/or registering or subscribing for our products and services.

We also collect certain personal data from other group companies to whom you have given information through their websites.

Where, as part of our Site services, we enable you to post information or materials on our Site, we may access and monitor any information which you upload or input, including in any password-protected sections, in order to fulfil our obligations to you and protect or comply with our legal rights and obligations.

We do not collect information about our Site visitors or online registered users or subscribers from other sources, such as public records or bodies, or private organisations.

Please note that we do not collect any personal information from children under thirteen years of age and that no child under thirteen should submit any personal information to any of the Sites. Should we discover that any such personal information has been delivered to any of the Sites, we will remove that information as soon as possible.

Types of Personal Information Held and its Use

OPI collects personally identifiable information, such as your name, job title, work and/or home address, and telephone number and email address and comments/information you may input or post, in addition to demographic information, such as your postcode, age, gender, purchasing preferences and interests.

OPII collects and uses your personal information to operate its Sites efficiently and to deliver the products and services you have requested.

Your personal information may be used for the purposes of:

• Customer Administration, i.e. part of the personal data is used for the provision of information, communications, or transaction services such as placing an order and delivering products and/or services to you.

• Marketing, i.e. parts of your personal data may be used by OPI to contact you by email, fax, telephone and/or post for sending information or promotional material on the products and/or services of OPI.

OPI gives you the opportunity to opt-out of receiving marketing communications and will in certain circumstances need to obtain your consent before sending such communications to you. Further detail can be found on the applicable Site and in each marketing communication sent by OPI.

• Trading in Personal Data, i.e. parts of your personal data may be collected and processed with the intention of selling it to other organisations, but only after consent has been given by you.

OPI may also use your information to measure what area users visit most frequently and what information users access the most. We use this data in connection with the design of our website. This information also helps us determine what is most beneficial for our users and how we can continually create a better overall service for you. Employees or contractors of OPI who are given access to your usage information will be required to keep the information confidential and not use it for any other purpose than to carry out the services they are performing for OPI.

Any other purposes for which OPI wishes to use your personal data will be notified to you and your personal data will not be used for any such purpose without obtaining your prior consent.

Consents and opt-outs

You can give your consent to or opt-out of particular uses of your data as indicated above by:

• Indicating in a box at the point on the relevant Site where personal data is collected;
• Informing OPI by email, post or phone; or
• Updating your preferences on the applicable Site.

Use of Cookies

OPI’s Site uses "cookies".

A cookie is a text file placed on your hard drive by a web page server. Cookies cannot be used to run programs or deliver viruses to your computer. They are uniquely assigned to you and can only be read by a Web server in the domain that issued the cookie.

Cookies are either used only during your session (“temporary” or "session state" cookies) or stored on your computers hard drive (“permanent” cookies).

Temporary cookies are a mechanism for maintaining continuity between pages during your visit. These cookies are maintained in your browser’s active memory and are terminated at the conclusion of the Site visit. Permanent cookies are used to recall on subsequent visits your login information and your agreement to our terms and conditions.

Cookies are integral to the functioning of the Site. By using your browser’s options to block cookies you will effectively prohibit effective use of the Site. If you still wish to control the operation of cookies, then functionality is available through your browser. Generally you have the options to accept all cookies, to be notified when a cookie is issued or reject all cookies. Below are instructions on controlling cookies in the most recent version of Windows Explorer (Users of other browsers should contact their manufacturer for instructions).

Windows Internet Explorer 6.x
Select Tools Internet Options then Privacy Tab then Advanced
Check Override automatic cookie handling
Click Accept, Block or Prompt then OK twice

As outlined above, disabling cookies may prevent the Site from operating fully.

Disclosures

Your personal data may be sold to other companies in the form of lists and directories, but only after permission from you in accordance with the provisions above.

OPI may also disclose your personal data to third parties, including, without limitation, professional advisers, or governmental or State institutions or authorities, where necessary in order to exercise or defend its legal rights or where required by law.

Please note that the Site may contain links to external sites and may contain advertisements for, and/or the opportunity for you to purchase products or services from third parties. Please note that this privacy statement does not control the activities of such third parties, and users should consult those third party sites' privacy policies. If you would like more information about this practice and to know your choices about not having this information used by these companies, click here: http://www.advertising.com/Privacy.html

Confidentiality Security of Your Personal Information

OPI is committed to keeping the data you provide us secure and will take reasonable precautions to protect your personal information from loss, misuse or alteration.

We have implemented information security policies, rules and technical measures to protect the personal data that we have under our control from:

• unauthorised access
• improper use or disclosure
• unauthorised modification
• unlawful destruction or accidental loss

All our employees and data processors (i.e. those who process your personal data on our behalf, for the purposes listed above), who have access to, and are associated with the processing of personal data, are obliged to respect the confidentiality of our Site visitors' personal data.

We also give you the option of using a secure transmission method to send us personal data identifiers, such as credit card details and bank account number.

How to Access, Update and Erase your Personal Information

If you wish to know whether we are keeping personal data about you, or if you have an enquiry about our privacy policy or your personal information held by OPI, you can contact the Data Protection Officer via:

• Postal mail to this address: Data Protection Officer, Office Products International Ltd (OPI), Diamond House, 36-38 Hatton Garden, London EC1N 8EB, UK

Upon request, we will provide you with a readable copy of the personal data which we keep about you. We may require proof of your identity and may charge a small fee to cover administration and postage.
OPI allows you to challenge the data that we hold about you and, where appropriate in accordance with applicable laws, you may have your personal information:

• erased
• rectified or amended
• completed

Changes to this Privacy Statement

OPI will occasionally update this Privacy Statement to reflect new legislation or industry practice, group company changes and customer feedback. We encourage you to review this Privacy Statement periodically to be informed of how OPI is protecting your personal information.